Terms and Conditions

Quick Reference

CRT's (Casual Relief Teachers) are required to report to the School Office on arrival, and present their valid teacher registration card. At this time, schools will provide more accurate details of the position. The first time CRT’s are employed at a school, they will be required to fill out applicable tax and payment registration forms. It is the responsibility of the school to physically sight and check registration cards validity on arrival.

Schools are not charged for using EzStaff unless regular cancellations of bookings are occur. Although EzStaff Pty. Ltd. go to every length to check validity of CRTs (Casual Relief Teachers) registration, it is ultimately the Schools responsibility to fulfil legal obligations in checking CRTs are fully registered, and paid as per government legislation.

The CRT’s nominated credit card will be debited on acceptance of a position, based on the pricing structure as outlined in the link.

The amount debited is for the administrative work in creating the connection made by EzStaff Pty. Ltd. between the School and CRT, thus no refunds will be given on cancellations. Schools are bound by the employment contract for casual teachers as mandated by their State regulations. CRT’s are encouraged to explore their rights in regard to this. The employment conditions including, but not restricted to, pay rates, work cover, OH&S compliancy, hours etc are a separate contract between the school and CRT, are in no way affiliated with to EzStaff Pty. Ltd.

In the event of a cancellation of a booking by the school, it is the school’s responsibility to directly, and in a timely manner, notify the CRT.

Access and use of this Web site and associated applications is provided on the basis that "The Account Holder" has agreed to be bound by the provisions of the Terms and Conditions and agree to accept the application of Australian Law in governance of any matters arising between "The Account Holder" and EzStaff Pty Ltd.

EzStaff Pty. Ltd. exclude any representation or warranty (express or implied) to the fullest extent possible.

EzStaff Pty. Ltd. endeavours to ensure that all information on our Website (and that of any linked to it) are true and correct at the time of publication. In saying this, EzStaff Pty. Ltd. makes no guarantees on validity and accuracy, and encourage "The Account Holder" to check any information through the relevant authorities in "The Account Holder’s" state or territory.

1. Intent of Terms and Conditions

These Terms and Conditions are an Agreement between EzStaff Pty. Ltd. and the EzStaff Pty. Ltd. account holder - inclusive of "The Account Holder" being either a. A school/organisation/company that have completed registration with EzStaff Pty. Ltd., b. A CRT (Casual Relief Teacher) or other relief staff, that has completed registration with EzStaff Pty. Ltd..

The following Terms and Conditions govern "The Account Holder's" use of EzStaff Pty. Ltd.. These Terms and Conditions, together with any operating rules, policies, pricing, or other documents expressly incorporated herein by reference and published from time to time by EzStaff Pty. Ltd., constitutes the entire agreement between EzStaff Pty. Ltd. and "The Account Holder”. This supersedes all prior agreements between the parties regarding the subject matter of this Agreement. Please read the Terms and Conditions carefully before signing up for EzStaff Pty. Ltd.. "The Account Holder" accepts the Terms and Conditions by completing registration - which includes the “I agree to the Terms and Conditions” confirmation on the final page of registration.

2. User Conduct

"The Account Holder" acknowledges that all information, data, text, messages and other materials, whether publicly posted or privately transmitted, are the sole responsibility of the person from which such content originated. "The Account Holder", and not EzStaff Pty. Ltd., are entirely responsible for all uploaded content. "The Account Holder" acknowledges that by using EzStaff Pty. Ltd., under no circumstances will EzStaff be liable in any way for any content, including, but not limited to, any errors or omissions, or for any loss or damage of any kind, incurred as a result of the use of any content posted or otherwise transmitted via or passed through EzStaff.

"The Account Holder" agrees not to use EzStaff to:

  1. upload, post, or otherwise transmit any content that is unlawful or harmful, ethnically or otherwise objectionable;
  2. manipulate identifiers in order to disguise the origin of any content transmitted through EzStaff;
  3. upload, post, or otherwise transmit any content that "The Account Holder" does not have a right to transmit under any law or under contractual or fiduciary relationships (such as inside information, proprietary and confidential information learned or disclosed as part of employment relationships or under nondisclosure agreements);
  4. upload, post or otherwise transmit any content that infringes any, trademark, copyright or other proprietary rights (“Rights”) of any party;
  5. upload, post or otherwise transmit any unsolicited or unauthorised advertising, promotional materials, “junk mail”, “spam”, “chain letters”, “pyramid schemes”, or any other form of solicitation;
  6. upload, post, or otherwise transmit any material that contains software viruses or any other computer code, files or programs designed to interrupt, damage, destroy or limit the functionality of any computer software or hardware or telecommunications equipment;
  7. interfere with or disrupt EzStaff or servers or networks connected to EzStaff, or disobey any requirements, procedures, policies or regulations of networks connected to EzStaff;
  8. intentionally or unintentionally violate any applicable law or regulation including, but not limited to regulations of any securities exchange.

"The Account Holder" acknowledges that EzStaff does not pre-screen content, but that EzStaff and its agents shall have the right (but not the obligation) in their sole discretion to refuse or move any content that is available via EzStaff. Without limiting the foregoing, EzStaff and its agents shall have the right to remove any content that violates the Terms and Conditions, or is otherwise objectionable. "The Account Holder" agrees that they must evaluate, and bear all risks associated with the use of any content, including any reliance on the accuracy, completeness, or usefulness of such content. In this regard, "The Account Holder" acknowledges that they should not rely solely on any content created by EzStaff or submitted to EzStaff in any and all parts of EzStaff.

EzStaff will at no time hold personal financial information - including credit card numbers, within their database. "The Account Holder" agrees that all financial information and transactions will be directly administered and handled by eWay (for further information click here http:// www.eway.com.au/).

"The Account Holder" agrees that EzStaff may access, preserve, and disclose "The Account Holder's" information (excluding credit card and financial details which will be directed through eWay) and content: (a) to any subsidiary, affiliated companies or agent for the purpose of providing or enabling service to "The Account Holder"; (b) for the purpose of properly administering "The Account Holder's" information in accordance with the standard operating procedures of EzStaff or its affiliated or subsidiary companies or agents; and (c) if required to do so by law or in good faith believe that any such access, preservation or disclosure is reasonably necessary to: (i) comply with legal process; (ii) enforce the Terms and Conditions; (iii) respond to claims that any content violates the rights of third-parties; (iv) respond to "The Account Holder's" requests for customer service; or (v) protect the rights, property, or personal safety of EzStaff, its users and the public.

"The Account Holder" acknowledges that the services provided by EzStaff may involve transmission of data (including user profile information) over various networks and may include changes to conform and adapt to technical requirements in connecting to networks or devices.

3. Disclaimer or Warranties

CRT specific information:

Registered EzStaff CRT's expressly acknowledge and agree that:

Only schools approved by the individual CRT will be able to search and hire them - in order to expand employment opportunities, CRT's are recommended to select as many schools as possible within their travel time area.

They are potentially “competing” with other CRT's for every position, and are required to keep their calendar updated and respond to job requests asap. This will increase their reputation and employability amongst employers thus yielding higher results.

CRT payment is regulated by State Government Legislation, and details are available online or from any school office.

EzStaff takes no responsibility for the work environment provided by schools. It is the responsibility of the CRT to investigate their rights under the Contract of Employment via the Education Department to resolve any employment issues. The AEU (Australian Education Union) also provides information and assistance if required.

CRT's are required to update registration and personal information when appropriate. CRT's are also obliged to provide notification of changes to their Teacher Registration, (e.g. suspensions, cancellation, etc) immediately to manager@ezstaff.com.au.

It is the responsibility of individual CRTs to check Terms and Conditions of any agencies to which they (the CRTs) are already affiliated.

School specific information:

Registered EzStaff Schools expressly acknowledge and agree that:

School use of EzStaff is at "The Account Holder's” sole risk. EzStaff is provided on an “as is” and “as available” basis. EzStaff will endeavour to provide a high quality service at all times. EzStaff commit to continual development to improve “The Account Holder's” experience.

Although EzStaff will check all CRT registrations validity on sign-up, EzStaff takes no responsibility for checking validation of registrations on employment. It is the responsibility of the School to check on the arrival of CRT's that all teacher registrations are valid. It is the responsibility of the School to arrange payment as per State Government Legislation to all CRT's. Cancellations of EzStaff bookings made by schools may incur a fee of $10/cancellation - at the discretion of EzStaff management.

To the fullest extent permitted by applicable law, EzStaff expressly disclaims all warranties, conditions and other terms of any kind, whether express or implied, including, but not limited to any implied term or merchantability, satisfactory quality, fitness for a particular purpose, and any term as to the provision of services to a standard of reasonable care and skill or as to non-infringement of any intellectual property right.

EzStaff makes no warranty or representation that -

  1. CRT's referred through EzStaff will meet Schools requirements (if you don't like them, don't re-employ them, use the star rating system.)
  2. EzStaff will be uninterrupted, timely, secure, or error-free. (We will do all we can to ensure this does happen, but we can't guarantee it!)
  3. Any errors in the software will be immediately corrected. (We will do them as fast as humanly possible.)

It is the responsibility of the school to check Terms and Conditions of any agencies to which they (the schools) are already affiliated.

General information:

Any material downloaded or otherwise obtained through the use of EzStaff is done at "The Account Holder's" own discretion and risk. ”The Account Holder" will be solely responsible for any damage to "The Account Holder's" computer system or loss of data that results from the download of any such material.

No advice or information, whether oral or written, obtained by "The Account Holder" from EzStaff shall create any warranty or other obligation not expressly stated in the terms.

4. Term and Termination

If you wish to remove yourself as an available CRT, you will be required to contact us via email. This will be activated at the earliest opportunity. If you wish to do this, we recommend CRT's make themselves unavailable on their calendar for the foreseeable future, to ensure they don't get any job requests.

In addition, EzStaff may withdraw services or "The Account Holder" may require that EzStaff cease to provide the Service if:

  1. a. Either "The Account Holder" or EzStaff commits any material breach of the Terms and Conditions and fails to remedy such breach within thirty (30) days following receipt of written notice;
  2. b. Credit Card information is incorrect, or money is not available for payment on employment.

5. "The Account Holder's" Local Laws and International Use

Recognising the global nature of the Internet, "The Account Holder" agrees to comply with all local laws and rules regarding online conduct and acceptable content. Specifically, "The Account Holder" agrees to comply with all applicable laws regarding the transmission of technical data in Australia.

6. Access to the Internet

The use of EzStaff requires “The Account Holder” (Schools and CRT's) to have a data enabled mobile phone. All costs associated with this are the responsibility of “The Account Holder”.

"The Account Holder" and any "Secondary Contacts" are responsible for maintaining the confidentiality of the account login details including all usernames and passwords, and are fully responsible for all activities that occur within "The Account Holder's" sign up /account.

We reserve the right to deactivate, terminate, or modify, for any reason, any username and or password provided to "The Account Holder", or that "The Account Holder" have provided, for use with EzStaff Pty. Ltd..

EzStaff Pty. Ltd. support can be contacted by email via manager@ezstaff.com.au

7. Suspension of Account

EzStaff Pty. Ltd. reserves the right to suspend any accounts at any time and for the length of time that EzStaff Pty. Ltd. deems fit for a breach of these Terms and Conditions. An account which has been deactivated will only be reactivated at the discretion of EzStaff Pty. Ltd..

8. "The Account Holder's” Responsibilities

"The Account Holder" unconditionally agrees:

  1. To provide true, accurate, current and complete information about "The Account Holder” as prompted by the sign up form.
  2. To maintain and promptly update the Profile to keep it true, accurate, current and complete. This includes (but not exclusively) ensuring EzStaff Pty. Ltd. are notified of suspensions, cancellation, or expiry of their state approved teacher registration. EzStaff Pty. Ltd. has the right to suspend or terminate "The Account Holder's" account and refuse any and all current or future use of EzStaff Pty. Ltd.;
  3. To notify EzStaff Pty. Ltd. promptly by e-mail (manager@ezstaff.com.au) if "The Account Holder" suspects unauthorised use of EzStaff Pty. Ltd.. Until notification, "The Account Holder" remains responsible for all transactions;
  4. Not to resell, re-market, or otherwise redistribute any portion of EzStaff Pty. Ltd.;
  5. To comply with all applicable laws in relation to EzStaff Pty. Ltd. with regard to securities, intellectual property rights, data privacy, import/export of data, or misleading or deceptive conduct;
  6. That "The Account Holder" shall be responsible for all activities of the "Secondary Contacts" relating to their use or misuse of their account on EzStaff Pty. Ltd.;
  7. That "The Account Holder" will ensure all "Secondary Contacts" are fully informed and made aware of all Terms and Conditions - including any restrictions placed upon "The Account Holder's" use and their use of EzStaff Pty. Ltd..
  8. That "The Account Holder" understands and acknowledges that the EzStaff Pty. Ltd. system relies on teachers maintaining accurate availability via their EzStaff Pty. Ltd. profile. CRT's may find that schools stop requesting them if they do not maintain their calendar.

9. Licence and Intellectual Property Rights

The Account Holder" acknowledges and agrees that EzStaff Pty. Ltd. and Software contain proprietary and confidential information that is protected by applicable intellectual property and other laws. "The Account Holder" further acknowledges and agrees that the content contained in any advertisements or information presented to "The Account Holder" through EzStaff Pty. Ltd. or advertisers is protected by copyrights, trademarks, service marks, patents or other proprietary rights and laws. "The Account Holder" agrees not to modify, lease, rent, loan, sell, distribute or create derivative works based on EzStaff Pty. Ltd. or the Software, in whole or in part.

"The Account Holder" agrees that "The Account Holder" will not (without express permission):

  1. Copy the whole or any part of the Software or system;
  2. Modify, merge or combine the whole or any part of the Software or system with any other software;
  3. Assign, transfer, distribute, sell, lease, rent, sub-licence, charge or otherwise deal in or encumber the Software;
  4. Adapt, translate, reverse engineer, decompile or disassemble the whole or any part of the Software.

10. Indemnity

"The Account Holder" agrees to indemnify EzStaff Pty. Ltd., its affiliates, contractors, service providers, employees, and agents harmless from and against any and all liabilities, costs and expenses. This includes reasonable legal fees related to or arising from any breach by "The Account Holder” or the authorised users of EzStaff Pty. Ltd..

11. Links to other sites

EzStaff Pty. Ltd., or third parties, may provide links to other sites or resources. EzStaff Pty. Ltd. has no control over these sites and resources, therefore "The Account Holder" acknowledges and agrees that EzStaff Pty. Ltd. is not responsible for the availability or content of such sites and resources. Furthermore, EzStaff Pty. Ltd. does not endorse, nor is it responsible or liable for any content, advertising, products, or other materials on or available from such sites or resources. "The Account Holder" further acknowledges and agrees that EzStaff Pty. Ltd. shall not be responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of such sites or resources.

12. Fees & Payments

CRT payments

EzStaff Pty. Ltd will not take any payments until a position is confirmed. At the time a position is confirmed, payment (as per our pricing structure) will be debited from the nominated account directly by eWay. This will incur no extra fees.

There are no hidden fees or costs associated with EzStaff Pty. Ltd..


Use of EzStaff Pty. Ltd. is free for all schools.

Should a school repetitively cancel bookings, they will incur a “$10 per cancellation” fee. This will be invoiced directly to the school, payment within 30 days required. This will be at the discretion of EzStaff Pty. Ltd. management.

13. Limitation of Liability

"The Account Holder" expressly acknowledges and agrees that EzStaff Pty. Ltd. shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if EzStaff Pty. Ltd. has been advised of the possibility of such damages), resulting from: (i) the use or inability to use EzStaff Pty. Ltd.; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from EzStaff Pty. Ltd.; (iii) unauthorised access to or alteration of "The Account Holder's” transmissions or data; (iv) statements or conduct of any third party on EzStaff Pty. Ltd.; or (v) any other matter relating to EzStaff Pty. Ltd..

In any event of any material breach of the Terms and Conditions by EzStaff Pty. Ltd. "The Account Holder's" sole right and exclusive remedy is to cease to use EzStaff Pty. Ltd..

Nothing in the Terms and Conditions shall exclude or limit either party's liability for death or personal injury arising from its negligence or that of its servants, agents or employees.

14. Notices

Notices to "The Account Holder" may be made via email. EzStaff Pty. Ltd. may also provide notices of changes to the Terms and Conditions or other matters by displaying notices or links to notices to "The Account Holder" generally on EzStaff Pty. Ltd..

"The Account Holder" should send all written notices relating to the Service to: manager@ezstaff.com.au

"The Account Holder" is responsible for ensuring that any correspondence "The Account Holder" send to EzStaff Pty. Ltd. is received.

15. Changes to EzStaff Pty. Ltd.

EzStaff Pty. Ltd. reserves the right to alter The Terms and Conditions (including the fee structure) at any time provided that notification of any fee changes is provided 20 week days in advance.

"The Account Holder" will receive notification of any changes to the EzStaff Pty. Ltd. Terms and Conditions via e-mail. This will be directed to the primary email contact provided on “The Account Holder's” profile.

16. General

These Terms and Conditions constitute the entire agreement between "The Account Holder" and EzStaff Pty. Ltd., and supersedes any prior oral or other agreements about EzStaff Pty. Ltd..

"The Account Holder's" use of EzStaff Pty. Ltd. after the effective date of a change of the Terms and conditions constitutes "The Account Holder's" continued acceptance of the Terms and EzStaff Pty. Ltd., as amended.

If any provision of these Terms and Conditions is determined to be invalid, all other provisions remain in force.

17. Governing Law

These Terms will be governed by Australian Law and disputes relating to them will be submitted to the exclusive jurisdiction of the Australian courts.

Contact: manager@ezstaff.com.au